Current job openings at St. Francis:
1. Parish Receptionist
2. Development Coordinator
3. School Job Openings
If you are interested in any of the positions listed below, please submit resume and cover letter to Michael Scott, parish business manager at mscott@stfrancisa2.org.
St. Francis of Assisi Parish Receptionist
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Accountability: |
Reports to Pastor and Parish Business Manager |
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Supervisory Responsibility: |
None |
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FLSA Status: |
Non-Exempt (eligible for overtime) |
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Hours: |
Full-time |
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General Summary: |
This position assists with the ministry of the parish by supporting the various administrative functions of a parish or school. The incumbent directs these efforts with technical expertise within a framework of shared ministry and Catholic values. |
Principal Duties and Responsibilities
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- Performs secretarial duties for the pastor, business manager, and other designated staff. Receives and places telephone calls, schedules appointments, types memos and other types of written communication, and processes mail. Greets and refers visitors to the appropriate ministers, services, or agencies. Prepares bulk mailings as needed.
- Maintains schedule of office hours and notifies staff and parishioners of changes to the standard schedule.
- Schedules parish events using our calendar system and coordinates the use of keys for use of facilities.
- Oversees the timely opening of the office each working day.
- Oversees the inventory of office supplies and orders materials, supplies or equipment as needed within budget.
- Coordinates office volunteers for various functions within the parish office. May supervise and train volunteers as needed for office and other parish projects.
- Assists with the weekly bulletin as requested. Gathers and edits the content and lay-out of the bulletin and completes the bulletin in time for final printing.
- Develops and maintains sacramental record keeping system. Records for all weddings, baptism, funerals as well as those who receive First Eucharist, First Reconciliation, and Confirmation.
- Maintains memorial garden records and provides an updated report twice a year to the Parish Business Manager.
- Provides assistance to persons in need who come to the parish and provides charitable assistance supported by the parish and refer to the appropriate parish personnel, charitable organization or social agency.
- Maintains mass intention and prayer candle book, cards and money.
- Participates in the outreach/evangelization ministry.
- Keeps lobby and reception area neat and orderly.
Knowledge, Skills, and Abilities
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Education: |
High school graduate or equivalent. |
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Experience: |
Minimum of three years of experience as a general receptionist and/or administrative assistant required. Fluent using Microsoft Word and Excel. MS Publisher a plus. Typing at least 35 wpm. |
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Require: |
Must be a practicing Catholic, active in a parish. Must be able to maintain confidentiality. |
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Physical Demands: |
While performing duties, employee has to sit for long periods of time, use hands in repetitive motion tasks, and answer telephone calls. The position also requires some standing, stooping, and bending while filing. Employee is expected to work onsite, Monday through Friday, with minimal travel. |
St. Francis of Assisi Parish and School Development Coordinator
Full Time, Non-Exempt, Reports to the Business Manager
Summary of Position:
He or she will perform administrative duties related to fundraising, marketing and volunteer development and will gain firsthand experience in strategic planning to increase the capacity of a growing St. Francis school, parish and Educational Trust Fund (ETF). Additionally, the Development Coordinator will be involved with stewardship and other parish related activities and relationship management, including working with the Pastor, Principal, Business Manager and volunteer leaders to create and implement the fundraising, development and communications strategy for St. Francis of Assisi Parish/School, as well as donor and grant research and tracking. This role is entry level and will serve as the catalyst for a successful career in non-profit fundraising and relationship management for the right candidate.
Job Requirements:
- Excellent written and verbal communication skills and knowledge of communication principles and practices.
- Knowledge of social media tools: Facebook, Twitter, Knowledge of website management.
- Proficient in the use of various MS Office programs, including Word, Excel and Outlook, and ability to use various databases.
- Ability to prioritize, multi-task and follow through with minimal direction.
- Bachelor’s degree in related field of study such as Marketing or Communications, or the equivalent work related experience is a plus
- Possesses collaborative leadership skills that encourage team cooperation and motivate relationship-building.
- Ability to work non-traditional hours with possible evening and weekend meetings/activities.
- Compliance with the Virtus – Protecting God’s Children
- Successful background check.
Physical Requirements:
- Maintain dexterity, vision and coordination, sufficient to perform essential functions.
- Ability to sit for extended periods of time for 6-8 hours a day.
- Must be able to lift and move full file archive boxes.
- Requires the ability to be mobile (including, but not limited to walking, bending, squatting, crouching, twisting, kneeling, reaching, etc.).
If interested, please submit resume and cover letter to Michael Scott, parish business manager at mscott@stfrancisa2.org.
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