Food Drive checklist - Organizations
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Before you begin, please read over the online sign-up form
for the Winter - February Food/Grocery Drive.
Please help the Parish Social Ministry Director, Scott Wright, with proof
reading it & keeping it up-to-date. Public information
posted includes: the store(s) that donate the empty bags, names of organizations
whose clients get the food, the food lists, volunteer times, etc.
Publicize the need for coordinator. One coordinator person
must keep track of the details of who & what is already committed or
needed.
"Sign-ups" are e-mailed through the web page. Decide who
is responsible to pay attention to the sign-ups & any questions that
may arise from participants. Unless the participant has a question
and requests a response, we need NOT respond to the sign-ups. The
volunteers that sign-up are told, "We look forward to seeing you at your
committed sign-up time. We will not contact you before the event
unless there is some change in our needs." All sign-up sheets
that are returned to the office by fax and/or in the collection basket
at St. Francis are given to an evening receptionist to be typed into the
Web form sign-up, which is automatically submitted to the e-mail address
of the person responsible.
Four weeks before:
1. Contact organizations ... REMEMBER
IN FEBRUARY to CONTACT: Ann Rogers (c:368-8690) of CSTS about
picking up the 6PM Sunday groceries.
(see list of suggested organizations below)
to:
A. Find out what sort of food/items they or
their clients need. (Up-date the shopping lists if needed.)
B. When delivering food to organizations,
find out how much they can accept or how many bags can fit into their pantry
& record this infomation on the chart list below and/or here
is the Excel Spreadsheet list of Food Pantries that I have contacted and
that are in need of groceries.
C. Make sure they understand that we need
them to be open on the Sunday of the drive to accept the bag deliveries
(ie. 10:30AM-2:00PM) . Confirm the times
& record this infomation on the chart below and/or here
is the Excel Spreadsheet list of Food Pantries that I have contacted and
that are in need of groceries.
2. Get 1200 Grocery Bags: Contact grocery stores (see list of
suggested stores below) to get bags. Get the bags from the grocery store
and place them in the Social Ministry Office, or, in the Parish Office
Meeting Room Kitchen.
Print a letter for the Grocery Store with a TAX deductible note.
3. Prepare shopping lists: Prepare (4-8) shopping lists of items
needed. These lists will go on the bag and should have no more than
~$10 worth of items in each. See the template
lists from last year: (on
the food drive page, or) print them from PUBLISHER
Format or (in WORD Format).
Arrange to have the shopping lists printed & copied. Scott at
the parish office can print the Grocery Lists. Copy each type of
shopping list on a different color paper. You are free to make copies
at St. Francis Office if you tell the person at the front desk that it
is for the Food Drive. Get the Grocery Lists copied on to colored
paper, and, our parish office evening staff or another person/group can
cut them in half & suffle them. See Scott about colored
paper & copying at St. Francis Parish Office.
4. Staple Bags: arrange to have a group staple the shopping lists
to the bags. Not more than one week before the drive: The labled
Grocery Bags should be placed in the church ushers' room. Make sure
the persons distributing empty bags know that the bags are in the church
ushers' room. If the bags are ready sooner than one week befor the
drive then they should be stored in the Social Ministry Office.)
Perhaps contact: Middle School Youth Director (821-2133) or School (821-2282)
at St. Francis. See a sample
Word document letter to the 7th & 8th graders.
5. Distribute the empty bags: Arrange to have a group or
individual/persons distributing empty bags one week before the delivery
date. The empty bags are distributed by volunteeers (NOT Ushers!)
at every door of the church & at the end of every Mass. (Remember
to post a note explaning this to the ushers on the weekend of distributing
the empty bags.) Perhaps contact: Middle School Youth or Girl/Boy
Scouts.
-
Recruiting Volunteers: ... an Excel
spreadsheet (with two tabs at the bottom of the sheet that identify)
-
passing out empty bags at weekend Masses or
-
delivering the bags of groceries the following weekend
after the 10:30 AM & 12:15 PM Masses.
-
On 2/4/2007 we actually ran out of bags at the Sunday 5:00 mass.
There were a few people who asked for bags but didn't receive them.
Next time around, it might be helpful to have an extra stack of the grocery
lists that could be handed to people if the bags run out. That way
they could take a list, fill a bag they already have at home, staple the
list on the bag and bring it back the following week. Just a thought.
6. Reserve the Gym (or other storage place) for the Saturday
evening and Sunday of the drive (& sometimes until 8:30AM Monday morning).
7. Prepare announcements for the Forum and to be given by the
priest at Mass. (Scott Wright prepares all announcements.) The announcements
should both, give parishioners information about the drive, and, ask for
volunteers. The Forum should have a form, and a Web address for accepting
volunteers.
8. Contact each organization to whom we are delivering groceries
to insure that they are all set & that they will be open to accept
delivery as agreed.
9. The places recieving the grocery bags are confirmed: Here
below are the addresses & directions.
10. Post in the Gym A "Deliverers Note": It is good
to hand out a sheet (for people who help deliver the groceries) like a
"Deliverers Note" which states something like, "Deliveries
should arrive at the following
PANTRY (name & address & phone) or PANTRIES today... .... between
the times stated (stated above in #9
of this list)... Directions to the pantries
can be included on the same sheet if you like. Here is a page
with some possible directions: http://stfrancisa2.com/socialministry/directions.htm
11. Copy directions: Here
below are the addresses & links to directions.
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The Saturday and Sunday of the drive:
1. Signs must be posted on the church doors stating, "Take the
food to your seat." These signs are already made and laminated in
the Parish Social Minstry Office file cabinet under "Food Drive".
2. After each Mass people take the food to the gym and/or help deliver.
Make sure an announcement is made. As food is moved, make sure there are
people/signs to help direct them.
3. As food is delivered to the Gym, it does NOT need to be separated
or sorted in any way unless there are particular items/bags going to a
particular pantry destination.
4. Direct volunteers to deliver the bags, load their cars, and
send the bags out. Have a SIGN-IN SHEET for persons helping.
Record deliverers names, each pantry they will deliver to & the number
of bags taken, for the sake of sending the right number to the right pantries
and, for thank yous & statistics. Place the ORANGE TRAFFIC
CONES in front of the School Gym to reserve the parking for deliveries
& pick-ups.
5. Keys for the Gym can be picked up from the parish office
during office hours on Friday or Saturday.
6. Turn the lights on in the Gym after 5PM Masses. Ask for directions
if you don't know how.
7. Responsible persons decide on a schedule of who will be there
at what times for the Weekend of the Drive One person is needed on
Saturday about ~5:45PM to open the Gym door. One person is needed
on Sunday at about 7:45AM to open the gym door. at least one responsible
person in charge needs to be present from about 9:45 - about 2PM at which
time the gym needs to be locked. And, one person is needed on Sunday
at about 5:45PM to open the gym door.
Notes:
(name)_______ - Before the Saturday 5PM Mass hang up the
signs.
(name)_______ - on Saturday about ~5:45PM to open the Gym door.
Scott Wright - on Sunday at about
7:45AM to open the gym door.
Scott Wright - responsible person
in charge needs to be present from about 9:45 - about 2PM.
(name)_______ - on Sunday at about 5:45PM to open the gym door
and / or meet the agency representative for pick-up of whatever we have
at 6PM after Mass. |
Food Charity Contacts:
(Here are the contacts that I have for the organizaitons we have served
in the past. Also, see the Excel
Spreadsheet here.)
Directions
Visit:
stfrancisa2.com/socialministry/directions.htm |
Here
is the Excel Spreadsheet list of Food Pantries that I have contacted and
that are in need of groceries.
Notes: |
Catholic Social Services
- Food Pantry,
- Catholic
Social Services at Northside Community Center (734-662-4462)
- Directions
to the Northside Community Center of CSS, Here in Word format.
- 815 Taylor
Rd., Ann Arbor MI 48105.
- (734-662-4462)
(or call 622-0894 the CSS Housing Office on Ashly St., Ann Arbor.), 815
Taylor Rd., Ann Arbor MI 48105;
- www.csswashtenaw.org/
(See the "Emergency Food Program".) |
10:30AM-2PM delivery on Sunday,
... ..... Contact person: Kim Green. |
Hope Clinic, Inc. (734-484-2989),
- Directions
to HOPE Center in Ypsilanti, Here in Word format.
- 518 Harriet,
Ypsilanti MI
- www.thehopeclinic.org/ |
10:30AM-2PM delivery on Sunday,
..... . Contact person: Judy Tice. |
Neighborhood Senior
Services (Food Gatherers)
- (734-712-7775 or 712-7260)
- http://nssweb.org/ |
The pickup for Monday,
November __ on behalf of Neighborhood Senior Services. Marti Lachapell,
Director of Agency Relations, Food Gatherers;
; 734-761-2796 |
Perry Nursery School (677-8130)
- Directions
to Perry Nursery School, Here in Word format.
- 3770
Packard Rd., Ann Arbor MI 48108; www.perrynursery.org |
|
SOS Community Services
(484-4300)
- Directions
to SOS pantry in htm formate
- http://soscs.org
or http://comnet.org/sos/
- 114
N. River St., Ypsilanti MI 48198. |
10:30AM-2PM delivery on Sunday,
..... . Contact person: Donna 734.961.1210 or
|
Fresenius Medical Care - Dialysis and Renal
Services,
- Floyd
Robinson (434-9511).
- 5205
McAuley Dr., Ypsilanti MI 48197. |
personal
home delivery or pick-up or deliver on Monday to the Dialysis Center
on McAuley Dr. |
Interfaith Hospitality Network (IHN) at Alpha
House
- (822-0220)
- www.alphahouse-ihn.org/
- 4290
Jackson Rd., Ann Arbor MI 48103. |
|
Community Support & Treatment Services
(CSTS)
-
(477-7444)
- www.ewashtenaw.org/
- 2140 E. Ellsworth
Rd., Ann Arbor, MI 48108. |
- pick-up the 6PM Sunday groceries
(Ann Rogers 477-7440 or 734-971-2282) (FEBRUARY)
CONTACT… -- Ann Rogers 477-7440 … about picking
up the 6PM Sunday groceries... |
| Ann Arbor Community Center (734-662-3128) |
|
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Grocery Stores that have donated in the past:
- Buschs Valu Land, 2020 Green Rd., Ann Arbor, MI 48105,
(734-994-7200).
- Buschs Valu Land, 2240 S. Main St.,
Pittsfield Township, Ann Arbor, MI 48103, (Phone: 734-998-2666)
- Hiller's Market, 3615 Washtenaw Avenue (Arborland Mall), Ann
Arbor MI 48104, (677-2370).
- Kroger Store, On Industrial (near Stadium), Ann Arbor
MI 48105.
- Whole Foods Market, 3135 Washtenaw Ave., at Huron Parkway
Ann Arbor MI 48104; (769-0900). |
|
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After it's all done:
1. Pat yourself on the back, good job and thanks for your help.
2. Relax
3. Review & let us know: A. Was it helpful?
B. Was there a major task, which you needed to do that should be on this
checklist? C. Did any of the contact information change? Did you
find new contacts?
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Blessings,
the Parish Social Ministry Office,
.
Read more about the next food drive program on the Internet at:
http://stfrancisa2.com/socialministry/fooddrives.htm
St. Francis of Assisi Catholic Church,
2150 Frieze Ave., Ann Arbor, MI 48104
|
